Are Your Files Managing You?
The job of managing your active and inactive files and documents can be overwhelming. Storage, access control, privacy and confidentiality concerns, finding the right box or file, or even legal risks of continuing to store material that could have been destroyed, all create headaches. Organizing can present an even bigger hassle. As the number of paper records you are required to keep increases, the piles end up around the office, stairwells, basements and lunch room.
Self-storage facilities seem feasible initially, but insects and rodents make them much less attractive. When you don’t have time to clear out old records, you end up renting more units, making an already untenable situation worse.
Underground Archives understands this. We’ve helped numerous organizations solve their record storage problem. We have the experience and resources to help design solutions to bring order to the storage issues you face.
Advanced Record Storage Solutions
Our underground facility is like no other for storing your records. Our regular records storage rooms provide the security and environmental control features that are only available as an extra charge from other basic storage companies. Our vaults provide even greater security and archival-grade storage environments. Our subsurface vaults and storage rooms are inherently highly protected, so you are assured that the security and privacy obligations required for your records are met. The precise temperature and humidity-controlled environment is also designed to preserve your records for the long run.
While the environment in which your records are stored matters, access to your records may be your highest priority. Underground Archives clients have 24/7 access to their information.
We are able to guarantee chain of custody tracking of your documents by assigning a discrete barcode identification number to each storage container and shelf location within our Underground facility. You can request Next Day and Same Day Delivery services and we are capable of expediting rush deliveries of your records on an as needed basis.
We know you need to comply with industry-specific legal requirements regarding your records. HIPAA, Sarbanes-Oxley and many other regulatory compliance obligations are issues that Underground Archives understands well. Our internal security controls exceed the standards required by the regulators so you can have complete assurance that you will be compliant when you store your records with Underground Archives.
Customized Services
Realizing that your approach to managing inactive records is unique to you, Underground Archives will design a records storage and retrieval solution specifically for your organization. Our solution increases the speed of retrieving your stored records, reduces your internal labor costs, and improves the tracking, retention management and regulatory compliance practices of your organization.
We invite you to discover how Underground Archives can partner with your organization to solve your record storage challenges. Contact us by phone or fill in the form on the right hand side of the page to discuss your records storage needs today.
Underground Archives is the right solution, by design.
